Training/Travel Procedures

Please see the Training/Travel Request Form and 
Training Procedures pages for full details.


Training FormOne form covers all requests for training and/or travel which require either or both of the following: 
  • JPL payment or reimbursement of fees, mileage, travel fares, lodging, per diem, etc.
  • Out-of-county travel, whether or not there are costs to JPL.
You can use this form for any of the following:
  • Webinars or in-county courses which require a fee
  • Travel to out-of-county events, even if they do not require a fee (NEFLIN events, etc.)
  • Conferences and other out-of-county events which require registration and reimbursable expenses (airfare, hotel, per diems, etc.).
For details on completing this form, see Training/Travel Guidelines and FAQs.
Note: If this is a NEFLIN or other free out-of-county event, complete these two items and skip to Part 5.
Transportation (City or personal vehicle) Click here to enter text.
Mileage/Gasoline (if claiming reimbursement) Click here to enter text.
(Use the Out-of-City Mileage chart and the IRS standard business mileage rate)
Note: JPL TRAVEL PROCEDURES (Item 10) require that staff who travel to conferences and special training events file a Conference Report to help us determine the value to the Library of funding such professional activities. Click here for details of using the Conference Report Form.
Please direct questions to JPLTraining@coj.net.



Procedures
 
Free In-county | Fee-based In-county | NEFLIN
Out-of-county Training/Travel | City Training Requirements | Driver’s Certification

Approvals
  • Direct Supervisor approval is needed for all training and/or out-of-county travel requests.
  • Administrative approval is needed to attend events which require JPL payment or reimbursement and/or Out-of-county travel.
Training Credit

 To receive training credit, submit  the appropriate form (except for JPL or City events for which you have pre-enrolled using TMS)
Training Office records credit in in the Training Management System (TMS) within five or more business days of receiving notification from you. 

 Leave & Reimbursements

Staff must arrange their own leave requests, City cars, travel and lodging reservations, etc.

Staff are usually expected to pay their own registration, travel, lodging and per diem expenses.  Finance will determine reimbursable amounts upon submission of receipts.

 Please direct questions to JPLTraining@coj.net.